Job Details

Alumni Engagement Coordinator

Position Number: 6196857
Location: Salt Lake City, UT
Position Type: Alumni Associations and Services

Alumni Engagement Coordinator

Job Summary

The Office of Alumni Relations (U Alumni) seeks an organized, passionate, energetic, collaborative, team-oriented and outgoing professional to support the work being done in by the U Alumni Engagement Team. The Alumni Engagement Coordinator will join a team of professionals to help advance the mission of U Alumni: Creating, fostering, and preserving lifelong relationships between the university and U alumni, U students, and the community. We align with the University of Utah and University President's mission and strategy, while engaging alumni early, broadly, and in alumni communities; preparing students to become engaged alumni; establishing a culture of philanthropy; and encouraging pride in the U. This position reports directly to the Senior Advancement Director, Alumni Engagement.
The Alumni Engagement Coordinator is responsible for the administrative tasks of the alumni engagement team; as well and the maintenance and responsibility of maintaining alumni records and data along while supporting the work of the Advancement Services team within University Advancement.
The successful candidate will be highly organized with an attention for detail. The ability to work on various projects at once, and have a strong understanding of university financial systems, development and alumni engagement reporting standards, and a "can-do" attitude, willing to jump in and help team members, as needed.
At the University of Utah, we ask a lot of our employees, which is why we give so much in return. In addition to your competitive salary, medical/dental/vision/life plan and up to 14.2% contribution to your retirement plan, we have the following perks, including:

Flexibility: One-two days a week (depending on our schedule) feel free to skip the commute and hit your deadlines from home.
Office culture: we have a highly collaborative office. Dress code is business/casual. You'll have a cohort of peer alumni relations professionals with whom you can strategize and collaborate.
Wellness in action: take advantage of our many health and wellness programs on-campus and virtually. This includes mental health and resiliency support, discount on outdoor recreation rentals and Eccles Student Life Center, nutrition services, and more.
Community: Discounted and sometimes free admission to arts, cultural, museum, lectures and select sporting events on campus.
Learning: In addition to the many free educational opportunities on campus, the University offers 50% tuition reduction for eligible employees and their families. We also offer many professional development and training opportunities and an annual budget to develop your skills.

Other benefits and services include:

Flexible Spending Accounts (FSA)
Supplemental Retirement Savings Plans (403(b), Roth 403(b), 457(b))
WellU Employee Wellness Program
Accidental Death and Dismemberment Insurance (AD&D)
Supplemental Life Insurance
Employee Assistance Program (EAP)
Long Term Care Insurance
Hyatt Legal Plans
UESP 529 College Savings Plan
Auto/Home Insurance
Family and Medical Leave Act

Responsibilities
Under the direction of the Senior Director, the Administrative Officer will be responsible for: Coordination, maintenance, and updating of alumni records, in collaboration with Advancement Services. Collect, maintain, and report accurate engagement team metrics, in accordance with U Alumni's engagement metrics, including reporting CASE Alumni Engagement Metrics for the University of Utah on an annual basis. This includes event attendance reports, communications reports, board rosters, and other alumni engagement reporting tools. Develop and maintain reporting for engagement metrics for alumni engagement team members. Including event data such as attendance, budgets, survey responses, etc. Communicate timely and effectively with colleges and units across campus on U Alumni engagement activities and results. Administrative tasks for the Alumni Engagement Team including processing financial transactions, purchasing orders, purchasing cards, employee travel, and other administrative duties. Support for the U Alumni Executive Assistant, including answering phones and working with visitors to the Cleone Peterson Eccles Alumni House, if needed. Processing and mailing welcome kits to new chapter members and alumni donors. Keep abreast of University Advancement and University of Utah Policy in regards to event execution, risk management, and other activities related to Alumni Engagement. Other duties as assigned.
This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.Work Environment and Level of Frequency typically requiredNearly Continuously: Office environment.Physical Requirements and Level of Frequency that may be requiredNearly Continuously: Sitting, hearing, listening, talking.Often: Repetitive hand motion (such as typing), walking.Seldom: Bending, reaching overhead.

Minimum Qualifications
Bachelor's degree in Business, Finance, or a related field, or equivalency (one year of education can be substituted for two years of related work experience). Three years experience that includes specific involvement in maintaining complex financial records, developing and monitoring departmental budgets and preparing related reports; and demonstrated organizational, human relation and effective communication skills.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences
Experience in Salesforce, or other CRM management software. Experience in a non-profit or higher education office setting preferred. An understanding of fundraising and/or community engagement.

Special Instructions

Requisition Number: PRN41659B
Full Time or Part Time? Full Time
Work Schedule Summary: M-F 8 a.m.- 5 p.m., evenings and weekends as needed for event support
Department: 00326 - Office of Alumni Relations
Location: Campus
Pay Rate Range: $48,000.00 - $50,000.00
Close Date: 7/17/2025
Open Until Filled:

To apply, visit https://utah.peopleadmin.com/postings/181462