Administrative Support Coordinator I, Alumni Engagement
Monday-Friday, 8:00 AM - 5:00 PM; occasional early morning, evening and weekend hours; this is a temporary position to end on or before June 30, 2020 with the possibility of renewal on an annual basis if program needs exist.
It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from a variety of career disciplines that share in the University's mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish.
Standing on 241 acres at the heart of Southern California, the university was founded in 1957 and has grown into a population of over 39,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California's revolving work force needs. At California State University, Fullerton we strive for continual improvement of students, staff, faculty and administrators through orientations, training programs and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, CSUF Garden Grove Center, Fullerton Arboretum, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program.
About the Position:
University Advancement serves Cal State Fullerton by building and strengthening relationships with the communities we serve to encourage advocacy, investment and support of the University, its mission, goals and programs in support of student and alumni success. The Alumni Engagement department strives to foster a lifelong community of alumni connected to each other and to the institution with the goal of generating private financial support and engagement with the University. We are seeking an exceptional individual to join our team as an Administrative Support Coordinator I, Alumni Engagement. The ideal candidate in this role should have a positive attitude and an active, energetic mind that is characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness.
This position coordinates a variety of administrative duties pertaining to the day-to-day operations of the office of Alumni Engagement and provides direct administrative support to the Executive Director and team. Serves as first point of contact and lead in greeting visitors and announcing their arrival to staff person they are visiting, extend basic hospitality such as beverage; sitting area or assistance with parking and escort to staff persons office as needed. The Administrative Coordinator would be responsible for coordinating various functions including event/program logistics such as house rentals and board meetings. The Administrative Coordinator will oversee students assigned to their projects. Process the reconciliations for team members and serve as the liaison to the University Advancement-Admin and Finance department. As the department IT coordinator, this person maintains the alumni email accounts, password changes and other electronic systems for Alumni Engagement. Will relay all university and division policy and procedures and their impact to the administrative functions of the unit. Other duties as assigned.
High School diploma or the equivalent and four years of progressively responsible experience in general office, clerical or secretarial work or the equivalent. Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of English grammar, punctuation, and spelling. Thorough knowledge of office systems with the ability to use a range of technology, systems and software packages. Ability to independently handle multiple work unit priorities and projects. Ability to apply a variety of policies and procedures where specific guidelines may not exist. Working knowledge of budget policies and procedures. Ability to perform standard business math including calculating ratios and percentages, tracking financial data, and making simple projections. Ability to draft and compose correspondence and standard reports. Ability to handle effectively a broad range of interpersonal contacts including those at a higher level and those sensitive in nature.
A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.
Bachelor's degree from an accredited four year college or university. Experience working with boards and volunteers. Experience in data entry
Valid California Driver's License
Special Working Conditions
California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment within which students, staff, administrators and faculty thrive. Individuals interested in advancing the University's strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.
Multiple positions may be hired from this recruitment based on the strength of the applicant pool.
If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as Graduate Assistant, Teaching Associate, Instructional Student Assistant or a Student Assistant position.
Regular attendance is considered an essential job function.
Employee/applicant who submits an application for a position may be required to successfully complete job related performance test(s) as part of the selection process.
Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration.
California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e. H1-B Visas).
Hiring Preference On-Campus CSUEU Employees
Application Deadline 10-Oct-2019
Special Working Conditions:
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