Job Details

Cal Poly Humboldt
  • Position Number: 3151362
  • Location: Arcata, CA
  • Position Type: Communications - Media & Communication Studies

Alumni & Donor Communications Specialist

Job no: 514390
Work type: Staff
Location: Humboldt
Categories: Unit 9 - CSUEU - Technical Support Services, Administrative, Probationary, Full Time

Alumni & Donor Communications Specialist

Alumni Relations
Job #514390

Open Until Filled
First Review Date: Wednesday, May 25, 2022

(Job #514390) Public Affairs/Communications Specialist II, Alumni & Donor Communications Specialist, $3,515 - $6,358 monthly. Appointments are typically made at the beginning of the salary range. This is a full-time, benefited, exempt, 12-month pay plan, permanent position with a one-year probationary period in Alumni Relations. This position comes with a premium benefits package that includes outstanding vacation, medical, dental, and vision plans, life insurance, voluntary pre-tax health and dependent care reimbursement accounts, a fee waiver education program, membership in the California Public Employees Retirement System (PERS), and 14 paid holidays per year. Additional benefits information can be found at

Now is an exciting time to join the Alumni Relations as we transition to Cal Poly Humboldt! Cal Poly Humboldt has been named the state's third polytechnic institution and the first in Northern California. Backed by a historic state investment, we're adding in-demand new academic programs, building new facilities, and growing our enrollment. Cal Poly Humboldt is a Hispanic-Serving Institution that strives to foster an inclusive and equitable community to support our students of diverse backgrounds. We are committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality committed to working in a multicultural and multiracial community that reflects the diversity of the state. Additional information about Cal Poly Humboldt can be found at

Position Summary: Under the supervision of the Director of Alumni Relations, the Alumni & Donor Communications Specialist has primary responsibility for coordinating development and implementation of marketing projects for alumni, parents, donors, and other special constituents, and frequently serves as the primary writer and editor for these projects. As a member of the marketing team, the Communications Specialist participates in developing broader, multi-year communications plans, including key messages, tactics and measures. The Communications Specialist serves as a collaborator for the Humboldt magazine and helps to develop a distinctive "voice" for the magazine and other key materials that reflect the character of the university, alumni, and donors. The Communications Specialist writes copy, articles, and stories on a variety of topics for multiple campus print and electronic communications, and develops copy for letters, websites, and other collateral; provides communications support for special campaigns and initiatives. In all communications projects, the Communications Specialist demonstrates respect and understanding of the diverse backgrounds of audiences.

Key Responsibilities: Coordinate development and implementation of marketing projects for alumni, parents, donors and other special constituent groups. Serve as the primary writer and editor, when necessary, for these projects. Work closely with staff in Development, Alumni Relations, and other key areas to ensure communications projects help meet key goals and objectives. Ensure that content is creative and engaging, and that the content takes into account the diverse backgrounds of audiences. Serve as a communications point-of-contact for the Development Office.

Serve as collaborator and primary writer for numerous alumni and parent communications vehicles. These include, but are not limited to, Humboldt magazine, monthly e-newsletters for alumni and parents, the giving website, and the alumni website. Develop a distinctive "voice" for the magazine and other key materials that reflect the character of the university, alumni, and donors. Provide ongoing and timely content, as well as interactive content that is responsive to audience interests and concerns. Develop articles and other content related to alumni and parents for use in other campus publications, websites, and social media.

Write copy, press releases, and articles on a variety of topics, for use in campus marketing and other communications. Assist with editing material written by colleagues and other members of the campus community. Ensure that written material serves to reinforce HSU's brand and key messages. Provide creative insight and analysis to assist with projects ranging from copy writing to multi-year communications. Coordinate special projects as needed and assist with divisional communication needs as they arise.

Knowledge, Skills, and Abilities Associated with this Position Include:
  • Strong written communications, research, and interviewing skills.
  • Strong understanding of grammar and Associated Press style.
  • Demonstrated customer focus skills and ability to work with individuals from diverse backgrounds.
  • Good organizational skills, and the ability to collaborate closely with a creative team.
  • Working knowledge of basic media relations and marketing principles.
  • Ability to apply market research to identify communication needs and target audiences.
  • Thorough knowledge of web communication techniques, vehicles, and formats. Ability to effectively use web technology to achieve communication goals.

Minimum Qualifications:
  • Bachelor's degree in a relevant field from an accredited institution.
  • Equivalent to two years directly related professional in media, marketing, or public relations.
  • Demonstrated ability to develop creative, engaging content for marketing and communications purposes.
  • Demonstrated understanding of marketing and media relations.

Preferred Qualifications:
  • Experience working in higher education.
  • Experience working in alumni relations or other affinity-driven organization.
  • Experience gathering content for multimedia use.
  • Experience using a content management system to post content online.
  • Experience editing a newsletter or other publication.
  • Experience coordinating the work of in-house creative staff as well as contractors and freelancers.

Application Procedure: To apply, qualified candidates must electronically submit the following materials by clicking the Apply Now button:
  • Letter of Interest
  • Resume or Curriculum Vitae
  • Contact information for at least three professional references

Application Deadline: The first review date of application materials is 11:59 p.m. on Wednesday, May 25, 2022.

Any inquiries about this recruitment can be directed to or Cal Poly Humboldt's Human Resources Office at (707) 826-3626.

Working in the state of California is a condition of employment for this position. Even if part or all of an employee's assignment can be performed remotely, the employee must maintain a permanent residence in the state of California. The employee must be able to accept on-campus work assignment, as assigned, and come to campus when needed.

CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at and questions may be sent to

Cal Poly Humboldt hires only individuals lawfully authorized to work in the United States. In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal Poly Humboldt Annual Security Report is available at:


Evidence of required degree(s), certification(s), or license(s) is required prior to the appointment date. Satisfactory completion of a background check (including a criminal records check, employment verification, and education verification) is required for employment. Cal Poly Humboldt will issue a contingent off of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or if it is discovered that the candidate knowingly withheld or falsified information. Certain positions may also require a credit check, motor vehicle report, and/or fingerprinting through Live Scan service. Failure to satisfactorily complete or adverse findings from a background check may affect the employment status of candidates or continued employment of current CSU employees who are being considered for the position.

Cal Poly Humboldt is committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality reflecting the ethnic and cultural diversity of the state. Additional information about Cal Poly Humboldt can be found at

Cal Poly Humboldt is a Title IX/Affirmative Action/Equal Opportunity employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, protected veteran status, or any other legally protected status. Mandated Reporting: This position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

Additionally, all CSU staff and faculty receive training annually on their obligations in responding to and reporting incidents of sexual harassment and sexual violence. You will be notified by email when you are required to take this mandated training.

Class Code:0800
Publication Date: May 12,2022

Advertised: 12 May 2022 Pacific Daylight Time
Application Closes: Pacific Daylight Time

To apply, visit

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