Job Details

California Lutheran University
  • Position Number: 2174928
  • Location: Thousand Oaks, CA
  • Position Type: Development and Fund Raising

Development Assistant

Position Category: Staff (Non-Exempt)
FLSA: Non-exempt
FTE: 1
Location: Thousand Oaks

University Background:

Basic Function:
Under the direction of the Executive Director of Development Programs, the Development Assistant supports administrative duties and relationship building that cultivates a philanthropic community to sustain Cal Lutheran's future. The Development Coordinator provides administrative support to the Executive Director and Development Programs Staff. The incumbent also provides support for fundraising operations, prospect development, donor outreach, community and special event coordination and implementation. Our team's core values are: Courage, ethics, excellence, inclusivity, positivity and purpose.

Representative Duties:
Supports the day-to-day activities of the Executive Director of Development Programs and department as needed to assure efficient and effective operations and processes. E

Performs a variety of administrative support duties including file and gift agreement coordination, presentation and spreadsheet creation, and word processing; arranges, schedules and attends a variety of meetings, events and appointments including reserving rooms, A/V technology, room set up, note-taking, and arranging catering. E

Supports department and fundraising planning.

Coordinates research to identify speaking opportunities, engagement events and activities for prospect development.

Researches, schedules and participates in campus and community events, information tables, meetings, presentations, and any other development functions as it relates to donor, alumni, foundation and corporate outreach or prospecting. E

Effectively utilize the donor database (Raisers Edge NXT) through accurate data entry and advanced reports; supports data entry of Executive Director. E

Perform phone and email outreach to donors and prospects as assigned.

Assist and support mass mailings and mail-merge, newsletter creation, digital content, emails and other fundraising communications, activities and donor or prospect outreach as assigned by the Executive Director. E

Coordinate pre-event planning and logistics, day-of logistics, and post-event follow up for hosted and attended events. E

Collaborate with university staff, department, vendors, leadership, and consultants as needed. E

Maintain confidentiality of information and records. E

Performs other administrative duties as assigned.

E = Essential Duties

Knowledge Of:
Modern office practices, procedures, and equipment, including automated administrative systems.

University and program vision, mission, goals and objectives.

Regulations, policies, and requirements applicable to assigned position and office

Record-keeping, filing, and information organizing techniques

Interpersonal skills using tact, patience and courtesy

Word processing, spreadsheet, database, presentation, and other relevant software applications, including Microsoft Word, Excel, PowerPoint, and Outlook

Correct English usage, grammar, spelling, punctuation and vocabulary

Public speaking, public relations and customer service techniques

Communication etiquette and techniques, including telephone and email.

Current standards in academic quality, quality assurance and control, in particular with respects to the federal, state and voluntary regulatory environment.

Basic event planning

Ability To:
Perform administrative support and clerical duties

Manage priorities to meet deadlines with strong attention to detail and accuracy

To be a dependable, conscientious team player with a positive attitude, integrity and professional judgment

Learn and support the university and program vision, mission, goals and objectives.

Learn, interpret, apply and explain rules, regulations, policies and procedures.

Work independently with little direction.

Understand and follow oral and written directions.

Understand and diagram processes and workflows.

Organize, coordinate and oversee office activities.

Operate office machines including computer equipment and specified software at an advanced level.

Create, assemble, organize and prepare data for records and reports.

Compose correspondence and other written materials independently.

Establish and maintain cooperative and effective working relationships with other staff members and offices.

Communicate effectively in written and oral form.

Think critically, understand and resolve issues, complaints and problems.

Provide support and participate in the evaluation, design and implementation of policies, procedures and guidelines related to the program.

Answer telephone calls and other communication and respond courteously and professionally.

Speak publicly in front of on-campus and off-campus audiences.

Work flexible hours, some occasional evening hours may be required.

Minimum Qualifications:
Any Combination Equivalent to: A Bachelors degree in Marketing, Business or related field from an accredited college or university and two years of related administrative support experience. Demonstrated experience with phone and email outreach to donors and prospects in support of fundraising operations and donor development.

Preferred Qualifications:
Previous experience in higher education or an Advancement office is preferred

Licenses and Other Requirements:

Physical Abilities:

Working Environment:
Busy office environment; subject to frequent interruptions.

Posting Number: Staff002692020
Number of Vacancies: 1
Desired Start Date: 04/05/2021
Position End Date:
Open Date: 03/02/2021
Close Date: 3/14/2021
Open Until Filled: No

Application Procedure/Special Instructions:

To apply, visit

California Lutheran University is committed to providing equal opportunity in employment for all persons, regardless of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, marital status, sex, age, sexual orientation, genetic information, gender, gender identity or expression, or any other basis protected by applicable law. No person shall be excluded from participation in, be denied the benefits of, or be subjected to discrimination in any program, activity or facility of the University on the basis of these factors in a manner consistent with applicable federal and state laws, regulations, ordinances, orders and rules, and Universitys policies, procedures, and processes.

Upon request, reasonable accommodations in the application process can be provided to individuals with qualifying disabilities. Please contact the Human Resources Department for further information or to request an accommodation.

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