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Administrative Assistant III - ABE/GED/ESL (PT, Grant Funded), CPRN20310CE

Position Number: 4817258
Location: Glen Ellyn, IL
Position Type: Student Affairs and Services

Administrative Assistant III - ABE/GED/ESL (PT, Grant Funded), CPRN20310CE

Administrative Assistant III - ABE/GED/ESL (PT, Grant Funded), CPRN20310CE
The College of DuPage is a comprehensive community college located 27 miles west of downtown Chicago, vitally connected to our local area for over 50 years. We prepare students for a lifelong passion for learning on our 273-acre campus which is home to nine associate degrees and a wide variety of professional and technical certificates. Many of these credentials prepare students to seamlessly articulate into the baccalaureate programs of our higher education partner institutions.

College of DuPage is committed to student success and values an inclusive and welcoming community environment. We are an equal opportunity employer committed to diversity in the workforce. Our connection to the larger metropolitan area is essential to our success and provides a wealth of diverse cultural and recreational opportunities.

Primary Duties and Responsibilities:
Provide support to ABE/HSE/ELA students and staff by performing intake, assessment, placement, registration and state reporting services. Assist with the overall data clerical operation of the Illinois Community College Board Data and Information System Illinois (DAISI). Responsible for data entry to maintain DAISI database for agency reporting.

Complete student intake forms for ELA/ABE/HSE in order to properly register students into the appropriate level of classes and obtain the state mandated information.

Administer, score, explain, and understand all IL state-mandated placement tests in order to properly advise and place/register the student into the appropriate class level.

Collect and enter students demographic, testing, and registration information into the COD student system and into ICCB state reporting system (DAISI).

Determine whether retesting is needed based on test scores for both CASES and TABE.

Administer and score retests.

Resolve student registration errors, holds, and roster issues in both the College and ICCB State reporting (DAISI) systems.

Provide detailed program information to all students, telephone inquiries, and walk-ins.

Prepare and provide/distribute grant related forms and term packets to all ABE/HSE/ELA adjunct faculty.

Generate required ICCB Enrollment, Performance, Profile and Master List reports.

Maintain, organize, and file grant student records (Hard Copies).

Assist in filling faculty book orders and testing orders.

Assist with promotional marketing material creation/distribution/events.

Assist in establishing and maintaining DAISI student database files for the ICCB state and federal grants.

Other related duties as assigned to meet the needs of the ICCB-funded Adult Education programs.

Qualifications:

Education
- High School diploma or GED certificate required.
- Associates Degree preferred.

Experience
- One (1) year experience working in an office environment required.
- Excellent communication and customer service skills required.
- More than two (2) years' experience in an office environment preferred.
- Bilingual in English/Spanish preferred.

Working Conditions:

Telephone, PC, fax, copier and calculator.

Ability to lift boxes of records and materials up to 25 lbs.

This position requires a background check at the expense of the College.

Part-Time Work Schedule:

Evening Hours - Monday thru Thursday - 1:00pm - 7:00pm

Hiring Range:
Classified 8 Hourly/17.01 - 17.50

Competitive starting pay is dependent on education and experience. College of DuPage also offers regular part-time positions a variety of fringe benefits including retirement benefits, access to holiday pay, personal time and other discounts on classes.

College of DuPage is an equal opportunity employer. We are committed to diversity and creating an inclusive environment for all employees.

College of DuPage does not discriminate against individuals in employment opportunities, programs and/or activities on the basis of race, color, religion, gender, sexual orientation, age, national origin, ancestry, veterans' status, marital status, disability, military status, unfavorable discharge from military service, or on any other basis protected by law.

To apply, visit https://cod.csod.com/ux/ats/careersite/4/home/requisition/1572?c=cod