Job Details

Grant/Contract Officer III

Position Number: 6389321
Location: Salt Lake City, UT
Position Type: Sponsored Programs, Grants, and Contracts

Grant/Contract Officer III

Job Summary

The University of Utah's Department of Emergency Medicine is seeking a highly motivated, detail-oriented Grants and Contracts Officer to join our growing research team. The ideal candidate will have experience managing complex pre-award and some post-award activities within an academic or medical research environment, and will thrive in a fast-paced department that supports diverse, high-impact research across industry, NIH, DOD, and other peer-reviewed grant sponsors.

Emergency Medicine serves as the gateway to nearly every specialty in the hospital, which makes our funding portfolio unusually diverse and dynamic. Our collaborations span trauma surgery, nursing, addiction medicine, neurology, internal medicine, critical care, and more-resulting in a constantly evolving mix of basic, clinical, translational, and educational research. This role is ideal for someone who enjoys variety, complexity, and working at the intersection of multiple fields.

This position will play a critical role in supporting faculty and investigators from project concept to closeout, and will serve as a liaison between the department and central university offices (e.g., Office of Sponsored Projects, Grants & Contract Accounting, etc.).

Responsibilities
Essential Functions

Pre-Award & Proposal Development:

- Identify and disseminate relevant internal and external funding opportunities to Emergency Medicine faculty
- Assist faculty in the preparation and submission of proposals to a wide range of sponsors, including NIH, DoD, CDC, foundations, and industry.
- Review sponsor guidelines and ensure proposals are compliant with both sponsor and institutional policies.
- Develop and revise budgets, complete sponsor and internal forms, and coordinate submission through appropriate institutional channels.
- Initiate and track the execution of NDAs, CDAs, MOUs, and clinical trial agreements in collaboration with central offices.
- Prepare and maintain Other Support documentation

Contracting & Interim Award Support:

- Facilitate budget negotiations for clinical trials and ensure appropriate cost recovery.
- Coordinate internal processes for new award setup, including project scope review, budgeting, and compliance checks.
- Work with research faculty, research manager, and finance personnel to prepare subawards, internal budgets, and effort commitments.

Post-Award Management:

- Monitor award progress, prepare and submit progress reports and Just-in-Time (JIT) documents.
- Track key deadlines and milestones across multiple concurrent awards.
- Support amendments to contracts, budget revisions, and ensure compliance with terms and conditions.
- Assist with project closeout and final financial reporting in collaboration with grants accounting.

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Work Environment and Level of Frequency typically requiredNearly Continuously: Office environment.Physical Requirements and Level of Frequency that may be requiredNearly Continuously: Sitting, hearing, listening, talking.Often: Repetitive hand motion (such as typing), walking.Seldom: Bending, reaching overhead.

Minimum Qualifications
Bachelor's degree + two years of related experience or 10 years of related experience or equivalency (one year of education can be substituted for two years of related work experience).
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences
- Excellent communication and interpersonal skills, with the ability to work independently and collaboratively with faculty and staff at all levels.
- Strong working knowledge of federal research regulations and common sponsor systems (e.g., eRA Commons, Grants.gov, eBRAP, etc.).
- Experience with clinical trial startup processes and budget negotiations.
- Proficiency in University of Utah systems (e.g., Cayuse, eProposal, eAward, EOR) is highly desirable.
- Demonstrated ability to manage multiple projects and deadlines with accuracy and efficiency.

Special Instructions

Requisition Number: PRN42507B
Full Time or Part Time? Full Time
Work Schedule Summary: Weekdays 8:00am-5:00pm, with infrequent evenings and weekends. Some remote work flexibility.
Department: 00258 - Emergency Medical Physicians
Location: Campus
Pay Rate Range: $56,000 - $68,349
Close Date: 10/16/2025
Open Until Filled:

To apply, visit https://utah.peopleadmin.com/postings/185715