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(Full-time) Compliance Coordinator (Grant Funded)
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Position Number: 2781666
Location: Redding, CA
Position Type: Academic Vice Presidents and Provosts

Description of Basic Functions and Responsibilities

Overview:

The Shasta-Tehama-Trinity Joint Community College District (Shasta College) sits at the northern end of the Sacramento Valley, surrounded by mountains to the north, east, and west. The area provides a wide array of outdoor amenities and activities with miles of hiking and biking trails, national parks, two lakes, and the Sacramento River.

Shasta College is committed to providing its diverse student population with equitable education outcomes, contributing to the social, cultural, intellectual, and economic development of our communities. The college has been recognized as a leader in developing and implementing innovative education programs to increase student success, including accelerated pathways for high school students to achieve a bachelor's degree and for returning students to complete their Associate and Bachelor's degrees. Shasta College enrolls more than 11,000 students annually and provides educational services to students with a wide range of skills and abilities.

Our ideal candidate is motivated to join a campus community prioritizing the success of our racially and socio-economically diverse staff and student population. Providing equitable outcomes so all members of our community may enjoy safe, healthy, and vibrant educational and employment environments is critical to our success.

Administrator positions in the California Community College system offer a unique opportunity to contribute to the empowerment of our students seeking to improve their lives and communities. Our administrators manage a wide range of programs and lead faculty and staff in engaging our diverse employee and student populations, facilitating equitable outcomes for all through the management of our various employment and academic programs. As an administrator at Shasta College, you will join a vibrant community of professionals working collaboratively to provide a positive, healthy educational environment where our students experience diverse academic and cultural perspectives. A career at Shasta College offers a highly rewarding and enriching employment experience.

DESCRIPTION OF BASIC FUNCTIONS AND RESPONSIBILITIES
Reporting to the Chief of Campus Safety or designee, the Compliance Coordinator works collaboratively with various offices at the College to ensure the institution's compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Violence Against Women Reauthorization Act. Under the guidance of the Chief of Campus Safety, develops, maintains, and updates the Shasta College emergency operations plans and coordinates associated drills and trainings.

CLASSIFICATION: Range 20 on the Administrative Confidential Salary Schedule, 40 hours per week, 12 months per year. Work assignment hours are 8:00 a.m. - 5:00p.m., Monday through Friday.

SUPERVISOR: Chief of Campus Safety or designee

BENEFITS: Holiday, vacation and sick time will be provided. Our competitive benefits package includes medical, dental, and vision insurance provided at a share of cost on a pretax basis and an employee assistance program (EAP). This is a Classified Administrator position with a default CALPERS retirement.

Employees have the option to contribute to:

Health Savings Account (HSA)
403(b) and 457 Retirement Plans
Section 125 Plan including Flexible Spending Accounts (FSA) and Dependent Day Care Accounts

In addition, employees have the option to purchase:

Disability Income Insurance
Cancer Insurance
Life Insurance
Accident Only Insurance
Critical Illness Insurance

For more information regarding Employment and Benefit Policies, please view the Administrative Agreement - Appendix A.

Typical Duties, Knowledge and Ability
Examples of typical duties are descriptive and not restrictive in nature.

Essential Functions:

Serves as the District's designated "Campus Safety Survey Coordinator," as defined by the Department of Education.
Coordinates the District's Clery Act Compliance program through the Office of Violence against Women grant and other possible future grants related to similar compliance programs.
Works closely with campus departments and community organizations such as Counseling, Student Services, Health and Wellness, BIRT, Campus SART, One Safe Place, and the Coordinated Community Response Team to facilitate trainings, information sharing, and services to victims of sexual assault, domestic violence, dating violence, and stalking.
Responsible for program implementation, data collection, and reporting for the Office of Violence Against Women grant (and other future similar grants) including oversight of MOU's and agreements with community organizations or service providers, adherence to grant scope of work, fiscal compliance requirements, budget management, and training and technical assistance.
Develops the District's Clery Compliance policies and procedures.
Directs and coordinates the preparation, publication, and distribution of required campus safety reports.
Ensures notices announcing the availability of the required campus safety reports are properly developed and available to prospective students and employees.
In conjunction with the applicable offices, develops and implements Clery Act required policies, programs, and activities.
Coordinates collection of crime and disciplinary referral data from various internal and external sources, such as the Office of Student Services and local law enforcement agencies.
Works with the appropriate College Departments to identify all Campus Security Authorities for the institution and maintains a list for each academic year.
Provides, facilitates, and/or manages the training of campus security authorities.
Coordinates with appropriate District departments to ensure compliance with federal, state, and local crime and safety regulations.
Works with the Campus Safety Department to ensure proper classification of crime incident reports.
Manages the District's Timely Warning Report program.
Collaborates with the Campus Safety Department to ensure compliance with the "Emergency Notification" requirements of the Clery Act.
Collaborates with the Campus Safety Department to ensure that tests are completed each year that include all required components to meet the HEOA definition of a test.
Trains key District stakeholders on Clery Act requirements.
Ensures the District maintains accurate records on security awareness and crime prevention programs and presentations.
Coordinates with the Vice President of Administrative Service's office to maintain an accurate list of buildings and properties owned and/or controlled by the institution.
Ensures compliance with the daily crime and fire log requirements.
Assists Chief of Campus Safety in custodial efforts for all Clery Act-associated records.
Establishes Clery Act compliance programs at each separate campus.
Serves as the recording secretary for the Clery Act Compliance Committee.
Works with the Vice President of Student Services and/or Associate Vice President of Human Resources to ensure compliance with the Drug Free Schools and Safe Campuses regulations.
Stays abreast of pending and final changes to the Clery Act and other laws or regulations affecting Clery Act provisions.
Works with various departments to ensure compliance with the provisions of the Sexual Assault Victim's Bill of Rights.
Ensures that annual crime statistics are submitted to the Department of Education, as required.
Exercises independent judgment; relieves an administrator of actions not requiring his/her immediate attention.
Prepares a wide variety of materials such as interoffice communications, promotional materials, brochures, requisitions, forms, letters, reports, statistics, special projects, and specifications, etc. from rough draft or verbal instructions and independently composes correspondence.
Serves as a contact with federal, state, and local emergency response groups. Develops and maintains professional relationships with local fire, law enforcement, EMS providers and local emergency management groups.
Reviews and updates policies, programs, and procedures ensuring inclusion of any new legal requirements. Stays aware and informed of changes to laws and regulations that may impact the District. Utilizes best practices in emergency management and planning.
Assists with the design, development and implementation of: disaster preparedness plans and training programs, emergency operations drills, department level emergency and mitigation plans, and interdepartmental activities. Routinely communicates emergency management preparedness measures to all faculty, staff, students and community partners.
Receives, handles, and processes confidential information ensuring that security and strict rules of confidentiality are maintained.
Keeps computerized records of expenditures, maintaining and monitoring office and special programs, budget accounts, records, and running balances; performs necessary arithmetical computations.
Develops or assists in the development of forms, worksheets, and record keeping systems for the collection, dissemination, and maintenance of needed information for specialized programs and functions within assigned unit.
Arranges, attends, and schedules a variety of meetings, notifying participants, confirming dates and times, reserving meeting sites, and preparing needed materials.
Maintains close and collaborative work relationships with faculty, staff, and students.
Receives, reviews, and verifies documents, records, and forms for accuracy, completeness, and conformance to applicable rules, regulations, policies, and procedures.
Organizes, plans, prioritizes, and processes work through the office.
Serves as liaison between assigned office and other divisions/departments.

Knowledge of:

Incident Command System (ICS), National Incident Management System (NIMS), and the California Standardized Emergency Management Systems (SEMS) principles and practices.
Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Violence Against Women Reauthorization Act.
Principles of trauma-informed practices.
Proper office methods, techniques, and procedures including filing systems, business correspondence, receptionist techniques, report writing, and telephone techniques.
Business English including proper grammar, punctuation, vocabulary, and spelling.
General grant principles, grant management, and budgeting.
Computer applications such as word processing programs, PowerPoint, desktop publishing, Web page design, and databases.

Ability to:

Communicate tactfully and effectively in both oral and written forms.
Learn the operations, procedures, policies, and requirements of assigned office and apply them with good judgment in a variety of procedural situations.
Independently carry out a variety of technical and routine administrative procedures.
Understand and carry out a variety of oral and written instructions.
Prioritize, direct, and coordinate workflow among support staff including student workers.
Perform mathematical calculations.
Establish and maintain a variety of records and filing systems and prepare reports.
Independently compose routine correspondence and reports.
Coordinate activities and maintain effective schedules of events.
Prioritize and appropriately schedule work load or tasks to meet established due dates.
Compile and maintain the security of confidential information.
Operate a variety of standard office equipment such as calculator, copier, computer, printer, and fax.
Establish and maintain effective work relationships with those contacted in the performance of required duties.
Learn from errors, determine appropriate corrective action, and prevent repeated occurrences.
Establish and maintain cooperative and effective working relationships with others, including those from diverse academic, socio-economic, cultural, ethnic, and disability backgrounds.
Work independently with little or no supervision.

Experience/Education
Education Required:

Bachelor's Degree or equivalent combination of education, training, and experience.
Master's Degree Preferred.

Experience Required:

Combination of education, training, and experience equivalent to three years of increasingly responsible experience involving the Jeanne Clery Act, Violence Against Women Reauthorization Act and Campus Safety.
Experience and/or expertise in sexual assault, domestic violence, dating violence, and stalking issues (can be professional or volunteer experience) and grant management preferred.

Other Preferred Qualifications:

Demonstrated sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, and ethnic backgrounds of community college students and staff.
Previous experience complying with the requirements of the Clery Act preferred.
Advanced Clery Act Training preferred.

Additional Information

To be considered a candidate for an Administrative position, the applicant must submit ALL of the following materials:

Online Application with the following materials attached:
Cover letter addressing criteria listed in the position announcement
Current resume and/or placement file
College transcripts (unofficial will be accepted at the time of application)

Attention Applicants:

After application has been submitted, all application materials will be screened.
Internal candidates must also submit all required materials to be considered.
Candidate evaluations will not be considered.
Reference letters from any member of the Hiring Committee or Board Members will not be considered.
Interviews will be by invitation only.
Interviews will be by Zoom.
The District does not provide expense reimbursement for those invited to initial interviews.
The District does not reimburse for new hire moving expenses.

New Administrative Appointments will be placed at the step 1 on the Administrative Salary Schedule and will graduate to the next step on July 1st of the following year if they have rendered 6 months of satisfactory service, with subsequent steps annually thereafter to a maximum fifth step.

Salary placement would only be negotiable if the candidate held the same position with another community college and step 2 or 3 would be the maximum considered depending on the number of years of service.
The Shasta-Tehama-Trinity Joint Community College District ("Shasta College") does not discriminate against any person on the basis of race, color, national origin, sex, religious preference, age, disability (physical and mental), pregnancy (including pregnancy, childbirth, and medical conditions related to pregnancy or childbirth), gender identity, sexual orientation, genetics, military or veteran status or any other characteristic protected by applicable law in admission and access to, or treatment in employment, educational programs or activities at any of its campuses. Shasta College also prohibits harassment on any of these bases, including sexual harassment, as well as sexual assault, domestic violence, dating violence, and stalking.